February 26, 2020
LIVERMORE AREA RECREATION AND PARK DISTRICT
REGULAR MEETING of the BOARD OF DIRECTORS
WEDNESDAY, FEBRUARY 26, 2020
ROBERT LIVERMORE COMMUNITY CENTER
4444 EAST AVENUE, LIVERMORE, CALIFORNIA
DIRECTORS PRESENT: Directors Faltings, Furst, Pierpont, Wilson and Chair Palajac
DIRECTORS ABSENT: None
STAFF MEMBERS PRESENT: Patricia Lord, Jeffrey Schneider, Stacey Kenison, Linda VanBuskirk, Monica Streeter
CALL TO ORDER - ROLL CALL - PLEDGE OF ALLEGIANCE
Chair Palajac called the meeting to order at 7:02 p.m. All Directors were present. Chair Palajac led the Pledge of Allegiance.
Mr. Mike Ralph, on behalf of Livermore Bike Park, addressed the Board with a status update on efforts to raise funds for the Livermore Bike Park project. He presented information on two upcoming events:
? The public is invited to attend the Bike Pump Track Public Outreach Meeting with American Ramp Co., on Saturday, March 7, 2020 at 10:00 a.m. at the Sunken Gardens Park located at 3800 Pacific Avenue, Livermore. Call 925-373-5700 or visit LARPD.org for more information.
? On March 9, 2020 between 6-9 p.m. they will be hosting a fundraiser/film premier night at the Shadow Puppet Brewing Company, 4771 Arroyo Vista in Livermore to raise money and awareness, with funds going to the LARPD Foundation. The documentary film "30 Bikes - The Story of Homestead Bicycles" will be featured. Director Alden Olmsted will be there to answer questions after the viewing, with a raffle to follow. The goal is to add a bike repair/skateboard repair station at Sunken Gardens with a permanent pump. For tickets, please see the Facebook page "Livermore Bike Park" for more information.
PROCLAMATION AND PRESENTATION
Chair Palajac announced the District's Proclamation in Support of Census 2020.
4.1 Approval of the Minutes of the Regular Board Meeting of January 29, 2020.
Director Wilson moved to approve the Consent Agenda, and Director Furst seconded the motion. The Consent Agenda was approved by the following voice vote:
AYES: Directors Faltings, Furst, Pierpont, Wilson, and Chair Palajac
DISCUSSION AND ACTION ITEMS
5.1 APPOINTMENT TO PERSONNEL COMMISSION
Administrative Services Manager Jeffrey Schneider gave a brief verbal report. He stated that Commissioner Paul Lynd's term expired and he decided not to seek re-appointment. Ms. Sheryl Goodman applied to the position, and was interviewed by the Personnel Committee on February 11, 2020. The Personnel Committee and Staff recommend that the Board appoint Ms. Goodman to the Personnel Commission for the remainder of the January 2020-January 2024 term.
There was no public comment.
Moved by Director Faltings, seconded by Director Wilson, adopted Resolution No. 2682, appointing Sheryl Goodman to the Personnel Commission for the 2020-2024 term, by the following roll call vote:
AYES: Directors Faltings, Furst, Pierpont, Wilson, and
5.2 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS CALL FOR NOMINATIONS - BAY AREA NETWORK, SEAT C
Chair Palajac stated the Board would consider whether to nominate a fellow LARPD Board Member or the General Manager for election to the California Special Districts Association (CSDA) Board of Directors - Bay Area Network, Seat C. She asked the Board if anyone would like to self-nominate or to nominate someone else.
There was no public comment.
There was no interest expressed in running for the CSDA Board seat. No Board action was taken.
5.3 RODEO STADIUM INFRASTRUCTURE IMPROVEMENTS
ASM Schneider reported that the funding source for the Rodeo Stadium Infrastructure Improvements project will be adjusted relative to what had been previously identified, i.e. AB 1600 funds (developer fees). This is a deferred
maintenance item, and is more appropriately funded through the General Fund. A cash flow forecast will be presented to the Board at the upcoming Budget Workshop on March 11. Staff recommends that the Board authorize the General Manager to go out to bid for the construction of the Rodeo Stadium Infrastructure Improvements project.
Director questions/comments included: How much higher than the $283,450 will the costs be? [ASM Schneider stated an increase in the soft costs estimate for this project is roughly $340,000 which reflects the Engineer's Estimate from August as well as detailed conversations with the design engineering firm O'Dell.]
Why has the cost increased by approximately $60,000? [ASM Schneider explained that $13,000 is associated with an updated view of construction costs from O'Dell Engineering, plus an understatement of soft costs associated with the original project budget done 1.5 years ago.]
There was no public comment
Director Faltings moved to authorize the General Manager to go out to bid for the construction of Rodeo Stadium Infrastructure Improvements, seconded by Director Wilson. The motion carried unanimously.
5.4 PUBLIC HEARING: REVISIONS TO MEMORIAL AND COMMEMORATIVE POLICY
Chair Palajac pulled Item 5.4 from the Agenda.
5.5 BOARD LETTER IN OPPOSITION TO ASSEMBLY BILL 2093
AGM Lord presented a letter opposing Assembly Bill 2093 which will require all public agencies to maintain all transmitted emails related to agency business for at least two years. The letter has been recommended by the California Special Districts Association. Staff also recommends support for submitting an opposition letter.
Director questions/comments included: How many emails does the District receive monthly, annually; what would be the load on the District if the bill went through? What is the District's storage capacity? CSDA Legislative Committee suggested the contents as drafted. The sentence in the third line of the letter must be corrected. LARPD receives and generates a large quantity of emails.
Moved by Director Wilson, seconded by Director Pierpont, adopted Resolution No. 2683, authorizing the Board Chair to sign a letter, with revision, on behalf of the Board of Directors of the Livermore Area Recreation and Park District to Assembly member Gloria's Legislative Staff, by the following roll call vote:
AYES: Directors Furst, Pierpont, Wilson, Faltings, and
a) Director Faltings reported on the February 18, 2020 LARPD Foundation meeting. Topics discussed included the Memorial and Commemorative Program; finalizing its Mission Statement and a Visions and Values Statement plus goals and strategies; a signature event fundraiser for the Foundation; applying for grants - they'd like a wish list from the District for which the Foundation may begin raising funds for.
? Please have Staff provide the Foundation with a list of grants that LARPD receives/applies for plus a wish list.
b) Director Furst reported on his attendance at the February 20, 2020 Intergovernmental Liaison Committee meeting. He attended as an alternate for Chair Palajac.
c) Director Furst reported on the February 20, 2020 Program Committee meeting. Minutes were included in the Board agenda packet.
d) Vice Chair Pierpont also attended the February 20, 2020 Intergovernmental Liaison Committee meeting. He was enthusiastic about the updates presented on trail connectivity.
e) Vice Chair Pierpont reported on the February 5, 2020 Chamber of Commerce Business Alliance meeting, which he attended on behalf of Director Furst. AGM Lord gave a presentation about LARPD at the meeting. He commended her for doing a good job.
f) Vice Chair Pierpont reported on the February 18, 2020 Extended Student Services/Parent Advisory Committee meeting at Smith Elementary School. He commended Youth Services Supervisor Nancy Blair for conducting a very engaging meeting with the parents and site coordinators.
g) Director Wilson reported on the February 5, 2020 Livermore Cultural Arts Council meeting.
h) Director Wilson reported on the February 18, 2020 Livermore Downtown, Inc. meeting. She attended as an alternate for Chair Palajac. She stated that Livermore Downtown, Inc. is interested in moving into the lower level of the Carnegie Building. Director Furst added that the move is contingent upon approval by either the Facilities Committee and/or the Board. If approved, then it could move forward. AGM Lord added that this item has been agendized for the Facilities Committee meeting on February 27, 2020 at 2:30 p.m.
MATTERS INITIATED/ANNOUNCEMENTS BY THE DIRECTORS
a) Director Furst reiterated that the potential move of Livermore Downtown, Inc. to the Carnegie Building has been placed on the agenda for the Facilities Committee on February 27, 2020.
b) Director Furst asked for the revision to the Safe Parking Program regarding location be brought before the Facilities Committee, then to the full Board for approval.
c) Director Furst spoke regarding the Coronavirus. He stated the Board and District needs to be proactive. Under what conditions would we close the RLCC? Under what conditions would we close our swimming pools? Under what conditions would we close our Rangers' programs? He stressed that coordination with the Alameda County Public Health Department and the Livermore Valley Unified School District should be proactive and should take place soon.
d) Director Furst asked if staff would look into applying to the CARPD organization for an award for the May Nissen Park (or the Four Parks Playground projects as a whole) to receive recognition for the very beautiful changes LARPD has made to a number of tot lots.
MATTERS INITIATED/ANNOUNCEMENTS BY THE GENERAL MANAGER
AGM Lord made the following announcements:
a) LARPD is being honored at California Parks and Recreation Society (CPRS) 3 on February 27th for an award in "Outstanding Park" for the design of the May Nissen Park. Both Chair Jan Palajac and Director David Furst will be attending the luncheon.
b) LARPD will be hosting a wonderful, engaging family event on Friday, February 28th here at the Robert Livermore Community Center from 6:30-7:30 p.m. called "Fur, Tails, and Scales Animal Show". Tickets are $8 per person pre-sale, or $12 at the door.
c) The Bike Pump Track Public Outreach Meeting will be on Saturday, March 7th at10:00 a.m. at Sunken Gardens Park, 3800 Pacific Avenue, Livermore. All are invited.
Chair, Board of Directors
Mathew L. Fuzie
General Manager and
Ex-officio Clerk to the Board of Directors